The Benefits of Implementing OCR Technology in Your Business
By TLB Contributing Author: Martin
Does your business handle large amounts of paperwork on a regular basis? Have you considered implementing an OCR solution to your company to take care of document management for you? Many businesses all around the globe receive staggering amounts of paperwork every single day. This results in mismanagement of the documents, with some becoming misplaced or lost. Does this sound familiar to you?
What if there was an electronic solution to your physical document problem? OCR technology is what you have been looking for. Physical and electronic documentation from suppliers, clients, industry regulators, and anyone else you do business with is automatically collected, processed, and distributed to the team members in your organization.
OCR technology is powerful, as it receives documents it scans them for relevant keywords and then indexes the document in your company’s cloud storage system, simultaneously alerting your employees to the new document. You can also take physical documents and scan them into the system where they are categorized in a similar manner.
Since its inception in the early 1990’s, OCR has risen to become an indispensable tool for both small and large businesses. OCR takes the pain out of document storage and handling, allowing you and your team to free up your time for more urgent tasks, increasing productivity for your company.
If you have a large stack of paperwork sitting on your desk, then it’s time to consider the value an OCR system can bring to your business operations and administration. OCR can read Word documents and Excel spreadsheets, converting them to PDF format that meets your company’s specific layout and font. Converting a PDF file to PPT presentations is simple with an OCR solution, allowing you to seamlessly transfer data between files without any data loss occurring between points.
Those are just a few examples of how OCR can revolutionize your business processes and optimize your productivity time. Here are some other advantages of OCR that may be of interest to your current business model.
- Improve data accuracy and never lose a document again.
- Store your documents in a secure, accessible environment.
- Combine OCR with PDF technology to create customized electronic documents of your choice.
- As your business grows, your OCR will evolve with it.
- Reduce the risk of misplacing documents, or theft of confidential company information.
- Eliminate the manual sorting of documents in your organization.
- Move documents directly into your workflow with a seamless transition.
Still need more convincing that OCR is the perfect document solution for your company? Check out these amazing features that you can use to streamline your company’s operations and increase your employee productivity.
The Power of Cloud Storage for your Business
By now you must have heard of the cloud, but do you know how it can help your business? Cloud technology is one of the greatest innovations in document storage and access that has ever been produced. The cloud has real value to your company and it works much in the same way as a filing room and clerk would. In this case, you won’t have to wait for ages while the clerk locates the file in question. With the power of the cloud at your fingertips, you now have immediate access to your documents and data wherever you are in the world through your mobile device.
Creating Internal Automatic forms
Move into the paperless era with OCR technology for your business. You can create automatic forms for your business processes that can be updated in real time, giving you a seamless transition of data between points with no data loss. OCR will read the data on the completed form and then index it according to its category while notifying employees of the new data. Use OCR to receive and create invoices, statements, and other paperwork, saving you time and money of your business administration.
The Final Thought
OCR technology is a must for any business looking to step into the digital era. It is a simple, yet powerful, solution that adds value to your organization. If you are considering an OCR for your business, get in touch with a professional to discuss your own custom-tailored OCR solution and bring your business into the information age.
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